Free Task and Project Management Tools



So much to do, so little time.


I’m sure you’ve heard this line before, but this holds true especially in this information age we live in.


I’m pretty sure you came to a point where you just got overwhelmed with the number of tasks you need to do. So you then take a break for a while, get your phone and browse facebook or instagram or watch trending  videos on youtube.


You unknowingly end up spending valuable time over something that did not move you any step closer to accomplishing the task at hand.


When you finally get back to “work” mode;  you totally lost sight of what you needed to do or where you were at,  that you needed to remind yourself once more. So you go back to the cycle of wasting precious time going through your email or browsing through your notes, convincing yourself that you are being “productive”.


Don’t worry, I was like that at some point. In fact, I still am at times. But I did find ways to overcome overwhelm, gain back focus and be more productive.


So let me share to you, some of the tools I’ve used which I found to be really helpful when it comes to task management and boosting productivity.

I tend to share more images of those tools that I have been actively using 🙂


  1. Todoist


Todoist is a task management tool that makes it easy for you to get organized due to it’s straightforward and clean user interface and design.


Image taken from Todoist page


If you’re someone who prefers the minimalist approach to things, you will definitely love the simple and clean design of Todoist.


Todoist also has a lot of great features that allows you to create sub tasks and sub projects, share and collaborate, add due dates to tasks and get notifications and reminders. You can also put tasks into contexts via labels, a great way to become even more organized and create custom filters that fit your workflow.


Another cool thing about Todoist is it’s feature called Todoist Karma, it basically allows you to track your productivity and visualize your achievement trends in a period of time.


Click here to know more about Todoist.



2. Wunderlist

Image from Wunderlist

Wunderlist is very similar with Todoist, only a slight difference with it’s design and interface but it has almost the same features as Todoist. I personally use this one and I have it on my phone as it’s very easy to use.


These on the other hand are  more of a project management type of tool that I also used to manage my tasks. These tools are best to use if you have a team working with you or are part of a team.


  1. Trello
Image taken from Trello page


Trello uses boards to help you categorize your tasks. You can then breakdown those tasks into separate steps via cards and then further break it down through lists. You can also share these to others by simply adding them to a board or a card.  You can  also add comments, upload file attachments, create checklists, add labels and due dates, get notifications  and more.


I  use Trello since one of my clients uses it, but overall Trello is a great tool to help you organize and manage your task. Here are some screenshots of how I use Trello, it’s really just simple but if you want more inspiration you can view their sample boards here






If you like to try Trello, just sign up here.


2. Freedcamp

Freedcamp is the #1 tool I use for project management and even my to-do  list! I just sooo love Freedcamp! You have the option to choose between a checklist or sticky notes format for your tasks.  Plus you can easily drag and drop notes in their respective progress column, similar to Trello.


Just look at the image below that I took from the Freedcamp website, so pretty right?


You can also integrate it with google calendar, upload files, have forum type discussions, work toward deadlines with milestones and you can even time your tasks with it’s free time tracker!


Below are some screenshots of it’s features. Here’s a peak on how I use Freedcamp:


Organizing my tasks…



Breakdown tasks into sub-tasks…



Monitor the time it took me to finish a task:



You can also have several sorting and filtering options:






You get access to all these cool features with the free plan, so if you like to give it a try, click here.


2. Asana

Another popular app/ tool is Asana and I know of many freelancers who use it as it provides “the easiest way for teams to track their work- and get results” – as per the company promise.  It’s interface allows teams to track projects from start to finish.


image from Asana site

I did try Asana and since it is very similar to Freedcamp, I just didn’t bother continuing with it as it doesn’t make send for me to use several platforms which basically serve the same purpose- that is, help me stay organized. 🙂


Asana has been around way longer than Freedcamp and it is a really awesome tool!


If you are interested to try Asana, they do have a comprehensive user guide here and you can sign up for FREE here.


3. Basecamp

Last on the list is Basecamp, and it’s been around since 2004. The newest version is Basecamp 3 and  I signed up for the free trial but didn’t really maximize it because I already have an existing tool that I use but if you like you can definitely check it out and sign up for their 30-day FREE trial here.


Image from Basecamp site
Image from Basecamp site


There are so many other tools and apps  you can use online do help make your tasks and projects easier. Just do a simple google search and you’ll soon find what will work for you best.


How about you, what task management or project management tool do you use? Please share in the comments below.


Happy freelancing!

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